201 timesheets expected
- Received
- 188
- Missing
- 13, reminders drafted
- Held
- 4, over the hours cap or off-rate
- To invoice
- 184 lines across 37 clients
- Payments
- 41 matched, two short
Example · for back offices
Have you ever held a whole week of invoices for one late timesheet?
The hours were worked. The client owes you. But the invoice waits, and so does your cash.
Who it's for
- Your people log hours on timesheets, tickets or visit notes.
- One back-office lead closes the week, mostly by chasing.
When we'd tell you to skip it
If your weekly close takes under two hours, leave it alone. If your billing rules live in one head, writing them down may be the fix.
The week breaks where it waits on people.
- Hours worked
- Timesheet in
- Approved
- Checked
- Invoiced
- Paid
- Matched
Timesheets arrive late, by email, photo, portal and text. Someone types them in again.
Approvals get chased one message at a time. Hours that break the rules surface after invoicing, if at all.
In a staffing firm, it's the contractor's timesheet. In home health, it's the visit note. On a construction job, it's the daily time ticket.
We'd build a Monday timesheet check.
It checks every timesheet before it becomes an invoice.
Your back office stops chasing and starts approving
- Missing timesheets are named by Monday morning, with reminders drafted.
- Hours that break the rules are held before they reach a client.
- Draft invoices wait for one person to release them.
What it's worth to you
Count the hours your team spends closing each week. Multiply by the people involved and their hourly cost.
Then count the days between week end and invoice sent. Each one is cash you've earned and can't use.
How it runs, in full
Show every step
What it works with
Wherever timesheets land, plus your back-office and accounting systems. It runs every Monday, and when a timesheet arrives midweek.
The steps
- Collects every timesheet since the last run, in any format.
- Checks each against the assignment: rate, hours cap, overtime rule.
- Lists missing timesheets and drafts a reminder for each.
- Holds mismatches in a short exceptions list, with evidence.
- Creates draft invoices and matches incoming payments.
Where a person signs off
Your back-office lead approves each exception and each invoice batch.
What it never does
It never changes a rate, sends an invoice or contacts a client about money.
What we'd need from you
Read access to where timesheets arrive. Your rate rules, walked through once. Thirty past timesheets, messy ones included.
It usually comes with
- A faster month-end close.
- Credential tracking, so nobody works on a lapsed license.
- Scheduling that turns booked shifts into billed hours.
You become the firm that bills on Monday, every Monday.
Every week's invoices go out on time, and nobody waits on one timesheet.
Yours won't look exactly like this. A first conversation is where we work out what it should look like.
Talk it through first.
Ask for a first conversation through our short form.
A first conversation is free, takes about an hour and needs no access.
A person replies, usually within one working day.